Definition: Privacy by Design

Privacy by Design is an approach to system and process engineering that proactively embeds privacy considerations into the design and operation of IT systems, networked infrastructure, and business practices from the outset, rather than treating privacy as an afterthought or add-on compliance measure.

Core Principles:

• Proactive not Reactive: Anticipate and prevent privacy-invasive events before they happen.
• Privacy as the Default Setting: Ensure personal data is automatically protected in any given system or practice.
• Privacy Embedded into Design: Integrate privacy directly into the architecture and functionality.
• Full Functionality (Positive-Sum): Accommodate privacy and security alongside other legitimate objectives, avoiding unnecessary trade-offs.
• End-to-End Security: Ensure strong security measures throughout the entire data lifecycle.
• Visibility and Transparency: Keep operations visible and transparent to users and providers.
• Respect for User Privacy: Keep user interests central through measures like user-centric design and consent mechanisms.
• Relevance: This principle, foundational to GDPR, influences how systems storing or processing personal data (including ECMs and archives managed or migrated by Helix) should be architected and configured.